ECG
Looking for Secretary / Assistant Position:
Must have 5 years of experience in Secretary / Office Manager / Assistant position. Present in Qatar. Fluent in English.
Typical responsibilities of the job include:
Acting as a first point of contact: dealing with correspondence and phone calls; Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive; Booking and arranging travel, transport and accommodation; Organizing events and conferences; Reminding the manager/executive of important tasks and deadlines; Typing, compiling and preparing reports, presentations and correspondence; Managing databases and filing systems; Implementing and maintaining procedures/administrative systems; Liaising with staff, suppliers and clients; Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting.
Key skills:
Good communication and relationship-building skills; Team working skills; Organisation and Time Management skills; Attention to detail; Flexibility; Tact, The ability to be proactive and use your initiative: to see what needs doing and to do it.
The ability to use standard software packages (eg Microsoft Office) and to learn other packages if required.
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