Administrative Assistant

We are seeking an organized and proactive Administrative Assistant to manage a variety of administrative and support tasks. This role will involve managing schedules, facilitating communication within the organization, and ensuring timely reporting to senior management.

Key Responsibilities:

– Coordinate Pre-Sales Activities: Track sales leads, coordinate with the technical team for site visits, ensure timely BoQ and Quotation submissions, and maintain an up-to-date Sales Pipeline System.

– Manage Communication: Handle phone calls, emails, and correspondence efficiently.

– Organize Meetings: Schedule appointments, plan meetings, and take detailed minutes.

– Document Preparation: Draft and distribute emails, memos, letters, and forms.

– File Management: Develop and maintain an organized filing system.

– Office Supplies: Manage office supplies, including ordering and researching new deals.

– Travel Arrangements: Book travel and prepare expense reports.

– Visitor Support: Assist visitors and act as the point of contact for internal and external clients.

– Administrative Support: Prepare regular reports and update office policies.

Requirements:

– Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant.

– Knowledge of office management systems and procedures.

– Proficiency in MS Office (Excel and PowerPoint in particular).

– Excellent time management and organizational skills.

– Strong communication skills, both written and verbal.

– Attention to detail and problem-solving abilities.

Preferred Qualifications:

– Industry experience in a similar role.

– Familiarity with office equipment, such as printers and fax machines.

– Ability to work independently and as part of a team.

Job Tags: Admin, Admin Assistant