Coastal Qatar
Coastal Trading & EngineeringJob description:ADMIN EXECUTIVE
Requirements
Education & Exp: Bachelor’s degree in business administration or in any field.
Minimum 3-4 years’ experience in GCC countries. Administrative experience in large multicultural commercial or corporate set-up in Construction / Manufacturing Industry.
Knowledge of SF & SAP and Office Software.
Proficient in drafting letters and memos.
Fair accounting / finance skills.
Adaptability, Initiative/Creative, Interpersonal Skills and Organizational Skills.
Duties And Responsibilities
Responsible for the efficient management of all records and documents.
Compose or write letters, memos or any type of correspondence.
Perform a variety of administrative related tasks.
Provide general administrative and clerical support including document circulation.
Maintain electronic and hard copy filing system.
Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
Provide administrative support to Camp Boss, Admin Officer and other senior staff in the function.
Keep the office stationery and monitor usage.
Coordination with other departments on administrative or transport matters or as instructed by supervisors.
Perform the duty as document controller for technical documents like bids, specification, invoice etc. held by the departments and make records easily available during internal and external audits.
Data entry work (MR, Receipts, and Invoices) related to SAP / material inventory System.
Comply with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.
Performs other secretarial and clerical duties or assignments as directed.
Ensure smooth running of all administrative functions in the office.
Make all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable.
Make all license renewals, inspect the accommodation / labour camp. Involve in ISO Audits / Supreme Committee Audits.
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