Procurement Officer

Description

Part time  –  on-call basis  Female  Only

Urgently Part time  –  on-call basis  Female  Only

Admin Officer – Female Only – Fluent  English

Candidates with the following pre requisites preferred: Female

Language: – Should have Excellent Communication in ( English) Writing and reading is must

Experience in Admin & Operations officer position with sound knowledge in  MS Office / Word / Excel/Power Point/ Microsoft Access.

Driving License: – Should have A valid Qatar Driving license

Visa status: – Should have  / Valid Qatar ID or sponsor visa with Valid Qatar ID

Skills 
knowledge in importing & Marketing. Assist in copy-typing / completing of ‘standard’ Procurement-related documents / formats (which includes request for Quotation forms (RFQs), Procurement Summaries, Invitation to Bid (ITB) letters, Purchase order, etc).

• Assist the Procurement Executives in the commercial evaluation of low-value bids by producing the necessary commercial evaluation summary tables, checking arithmetic calculations involved in such evaluation summaries.

• Maintain and update the Materials/Services Requisition (MSR) Register/ Tracking system and Request for Quotations (RFQs) / Invitation to Bid (ITB) Register.

• Assist in sending facsimiles of RFQ/ITB documents/Technical Clarifications to approved bidders and to arrange the mailing/delivery of the original documents to the bidders concerned.

• Assist in photocopying, binding, and arranging courier-mailing of Tender Plans and Techno-Commercial Evaluation and Award Recommendation Reports to PETRONAS, formal Contract documents meant for issuance to successful bidders, and file copies of Purchase Orders (POs) issued to successful bidders in the Section’ PO (General) Folder.

• Assist in preparing reporting for PSC Contracts/Purchasing Monitoring System (PCM), Monthly Tender Status Update for PETRONAS Tender Secretaries report and any other procurement reports as required by JX NIPPON and PETRONAS.

• Administer the Tender Room to ensure proposals submitted are sorted in relevant files, notifying relevant Procurement Executives of requests for clarifications, and Tender Evaluation , delivery of proposals for evaluation and general administration.

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