Project Coordinator

Job Category:

Mark HR Group

Project Coordinator

Desired skills and expertise:

Fluency in English and Arabic Essential
University bachelor’s degree in Civil Engineering or any other relevant field.
Minimum 3 years’ professional work experience in a similar role in an office environment working with and as part of a team. Prior experience in Architecture, engineering or construction is highly desirable.
Strong proofreading skills.
Exceptional written and communication skills.
A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
Prior financial, accounting or bookkeeping experience.
Strong command of Google Workspace, Microsoft programs, especially Word and Excel and Salesforce.

Position Responsibilities:

Assist in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services.
Support marketing related efforts (i.e. RFQ/RFPs, Salesforce data, etc.)
Schedule client meetings and record meeting minutes for review by Project Manager.
In conjunction with Project Manager and Project Accountant, coordinate appropriate billings to ensure payment compliance, set up projects in accounting systems and maintain work plans in Vision.
Maintain records of certificates of insurance, internally and externally.
Provide support as requested during CD, tender and CA phases.
Maintain and update project data (in various mediums including hard copy project files, network drives etc.)
Organize and implement administrative projects independently in accordance with deadlines.
Coordinate and maintain multiple schedules, both individual and project specific and perform various support duties, including completion of expense reports, time cards and team travel arrangements.

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