MD Properties
Executive Assistant to the CEO- must be both fluent in Arabic and English (spoken, reading, written)
Scope of work and responsibilities:
Works autonomously in coordinating, managing and prioritizing the day-to-day administrative activities
Serves as the primary point of contact for the Office, coordinates and screens incoming and outgoing communications, takes action as appropriate, summarizes, prepares background documents and responses as necessary
Gains an extensive knowledge on Real Estate field especially with contracts and legality agreements
Knowledge of all departments within the organization in order to handle inquiries or redirect them to the appropriate department
Liaises with other departments and stakeholders including various committees, Government Offices, and other groups both internal and external
Maintains contacts database of appropriate agencies to facilitate the exchange of Information
Displays a high level of diplomacy, discretion and confidentiality, and ensures compliance with administrative policies and procedures
Drafts and/or prepares a full range of materials such as emails, memorandums, reports, presentations, correspondence and meeting materials
Manages busy and complex calendars, anticipating the need for and scheduling appointments
Provides Executive support for a wide range of high level meetings including provision of supporting papers and other meeting materials
Creates/distributes agendas, and records, transcribes and distributes minutes for a wide range of high level meetings
Assists with background research and analysis on specific issues as required, producing documents, briefing papers, reports and presentations
Maintains electronic records of all correspondence, reports and related materials
Coordinates complex travel arrangements and itineraries for staff and visiting VIP guests and groups
Receives and hosts visiting VIP guests and groups
Provides assistance in the understanding and interpretation of company procedures and standards
Assists in the coordination of special projects as appropriate
Exemplary customer service background
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