Administration Executive

Our Administration Executive is responsible for supporting operations, planning, organizing and implementing the day to day administrative tasks such as communication systems, stationary and office supplies, collaterals, special projects etc

Key Responsibilities:

Update, follow-up, and archive on administrative records of office activities, business transactions, policies, and board resolutions
Assist in confidential correspondence, reports, and other complex documents
Assist the Administration Manager in various projects
Coordinate services for events, such as accommodation and transportation, catering, special needs requirements, printing
Format and dispatch companywide communication
Follow up on all matters pertaining to customer/supplier contracts
Coordinate transportation facilities for staff
Follow up on all work-related subscriptions (magazines, newspapers…)
Organize all elements pertaining to staff sale including sale lists, layout, badge distribution, refreshments, security, deliveries, and general supervision
Administer replenishment of staff uniforms
Administer of laundry Services and allocation of costs
Audit processes implementation by front desk attendants, service assistants and drivers
Ensure the periodic replenishment of all stationery and groceries
Ensure proper tracking of requisitions, contracts, and orders
Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers in coordination with Group Procurement

What you’ll need to succeed

Strong Personality.
Outgoing personality with great communication skills.
High Attention to details.
Great problem solving attitude.
Previous proven administrative work.
Organization skills.
Microsoft Skills.