Administrative Assistant

Administrative Assistant (Arabic Speaker’s only)

· Answer and direct phone calls.

·Organize and schedule meetings and appointments

· Maintain contact lists

· Produce and distribute correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Order office supplies

· Book travel arrangements

·  Submit and reconcile expense reports

·  Provide general support to visitors

· Provide information by answering questions and requests

· Take dictation

· Research and creates presentations

· Generate reports

· Handle multiple projects

· Prepare and monitor invoices

· Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

·  Contribute to team effort by accomplishing related results as needed

·  Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

· Organize travel arrangements for senior managers

·  Write letters and emails on behalf of other office staff

·  Book conference calls, rooms, taxis, couriers, hotels etc.

· Cover the reception desk when required

·  Handle sensitive information in a confidential manner

· Take accurate minutes of meetings

· Coordinate office procedures

· Develop and update administrative systems to make them more efficient

· Resolve administrative problems

· Answer telephone calls and pass them on

· Manage staff appointments

· Maintain up-to-date employee holiday records

· Coordinate repairs to office equipment

· Greet and assist visitors to the office.

Interested candidate may send their CV’s to [email protected]

Required Skills

• Proven admin or assistant experience

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in MS Office

• At least 5 years of experience in the field or in a related area

• High school diploma or equivalent; college degree preferred