Zeinat Rachid

Executive Assistant at Bain & Company                          2022-Present

•Ensure Partners are organized with complex diary management.
•Managing and maintaining busy outlook calendars highlighting potential conflict meetings.
•Make sure schedules are followed while managing and coordinating many active calendars at once. Rearranging
conflict meetings received without coordination.
•Writing mails/couriers and preparation of documents/meeting materials, presentations and assisting on general
administration matters.
•Prioritization skills, flexibility toward change and sense of urgency.
•Interact proactively with the various departments within the Head Office to ensure smooth communication.
•Attention to details and ability to handle multiple tasks.
•Problem solver, taking decisions to maximize the Partner’s time and efficiency.
•Organize and prepare materials for meetings, conferences, and presentations. Attend meetings as necessary, take
minutes, and follow up on action items.
•Strong organizational and multitasking skills.
•Build good relationships with Executive/s clients and their assistants via phone and email communication.
•Discretion and confidentiality in handling sensitive information.
•Ensures to relay important information from partners to team.
•Excellent organizational, time management and strong administration skills.
•Develop and maintain efficient filing systems for documents, reports, and other important records.
•High proficiency in analytical, taking minutes of meeting notes .
•Flexibility and adaptability to changing priorities and deadline.
•Proficiency in greeting and welcoming visitors/clients.
•Resolve any queries at the initial stage and manage workload effectively.
•Arrange regular travel itineraries – flights, hotels, cars etc., and prepare materials and itineraries for those trips.
•Files and retrieves corporate documents, records, and reports.
•Provides clerical support to the team.
•Assist in coordinating Events, Team dinner, etc.…
•Organizing and scheduling external and internal meetings .
•Providing vacation covers to other EA.
•Ability to respond and act to common inquiries or complaints.
•Work under stress with a very patient & quiet personality.
•Proficient in preparing logistics and equipment arrangements.

Executive Assistant at United Development Company 2011-2020

•Manages and maintains executives’ schedules.

•Day to day tasks, organizing agendas, trips, writing mails/couriers and preparation of documents.

•Coordinate and schedule meetings, conferences, and other appointments.

•Organize and prepare materials for meetings, conferences, and presentations. Attend meetings as necessary, take minutes, and follow up on action items.

• Prepares invoices, reports, memos, letters, minutes of meeting and financial statements in Arabic.

•Ensures to relay important information from Head of Department to Executive Directors.

•Resolve any queries at the initial stage and manage workload effectively.

•Attending AGM meeting as registration processor & provide high level of shareholder greetings.

•Travel arrangements and hotel booking.

•Provides clerical support to other departments.

•Working on Quarterly Arabic Financial Statements

•Making sure payments are signed on due dates.

•Coordinates the daily activities of the departments under the directorate in order to ensure the smooth flow of tasks and monitoring of deadlines to be met.

•Good Problem-solving skills and negotiations skills.

•Hard worker with a very patient & quiet personality.

•Employs professionalism and superior communication skills to meet, greet clients and company needs.

•Work under stress with a very patient & quiet personality.