Procurement Officer

The Procurement Assistant is responsible for the effective delivery of procurement services to the project. The Procurement Assistant promotes a collaborative, client-focused, quality and result oriented approach in the Procurement Unit.

Specific responsibilities and duties include, but are not limited to;

• Assistance with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch

• Assist the Associate Procurement Officer in maintaining current up to date Procurement documents and

• Routing copying and circulation of quotes, bids and proposal for evaluation;

• Researching pricing obtaining quotes locally on low-value items;

•  Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly.

COMPETENCIES

Able to uphold and respect procurement ethics and to conduct activities with integrity.

• A team player who demonstrates patience, flexibility and honesty.

• Be willing and able to meet tight deadlines and work long hours when required.

• A self-starter, who is able to plan and manage his/her own work, takes initiative and strives to meet deadlines.

• Be able to work in a multicultural environment.

QUALIFICATION

Completion of a Bachelor’s Degree in Business Administration, Management, Finance, Procurement, Logistics Management or a relevant field is a distinct advantage

• 3 to 4 years of progressively responsible experience in procurement.

• At least 2-year experience with facility management or maintenance services,

• Good working knowledge of MS Office applications

•  fluency in spoken and written English is required.

Skills & Experience

Good knowledge and practice in the procurement process.