Syed Rauf Ahmed

Operations & International Trade Coordinator | Project / Operations Executive

Location: Qatar

Availability: Immediate

Languages: English (Fluent) • Urdu (Native)

PROFESSIONAL SUMMARY

Detail-oriented Operations & International Trade professional with 4+ years of experience in export coordination, logistics support, documentation control, compliance, and project execution across the automotive and shipping sectors. Strong track record in workflow management, process improvement, cross-functional coordination, CRM/Excel reporting, and stakeholder communication.

Currently seeking a Corporate Operations / Project / Export Coordination role in Qatar where I can contribute to efficient business operations and structured organizational performance.

CORE SKILLS

* Operations & Workflow Management

* Export & Trade Compliance

* Shipping & Logistics Coordination

* Export Documentation & Records Control

* Project Support & Cross-Functional Coordination

* SOP Implementation & Process Improvement

* Client & Vendor Coordination

* KPI & Performance Reporting

* CRM & Database Management

* Microsoft Excel & MS Office

* Problem Solving & Issue Resolution

* Audit Support & Quality Compliance

PROFESSIONAL EXPERIENCE

Operations & International Trade Coordinator — Car District Japan

Nov 2024 – Jul 2025

* Handled end-to-end export documentation and shipment coordination for international vehicle trade.

* Maintained accurate CRM records, shipment databases, and Excel-based reporting for management review.

* Coordinated with suppliers, logistics partners, and internal teams to ensure smooth delivery execution.

* Ensured compliance with international trade regulations and company SOPs.

* Supported vendor communication, contract coordination, and operational planning activities.

Export Documentation Executive — Anchorage Shipping Line

Jan 2023 – Jul 2024

* Prepared and verified export documentation including Bills of Lading, invoices, packing lists, COO, and customs paperwork.

* Coordinated with shipping lines, freight forwarders, clearing agents, and port authorities.

* Ensured strict compliance with international shipping, port rules, and customs regulations.

* Maintained digital and physical document filing systems to support audit and regulatory checks.

* Tracked shipments, handled customer updates, and assisted with exception handling and issue resolution.

* Supported internal workflow improvements to reduce document errors and delays.

International Operations & Client Relations Executive — A2B Car Hub, Karachi

Aug 2023 – Sep 2024

* Coordinated international vehicle shipments and export documentation workflows.

* Liaised with logistics partners to ensure timely movement and delivery tracking.

* Prepared Excel-based reports, dashboards, and CRM records to support senior management.

* Assisted internal departments by improving information flow and coordination efficiency.

* Maintained structured customer communication records and service-support documentation.

Export Operations & Department Lead — Sulemani Enterprises, Karachi

Jun 2021 – Dec 2022

* Led the export department, managing documentation, compliance, shipment coordination, and client/vendor communication.

* Supervised and guided a team of 10 staff, allocating responsibilities and monitoring productivity.

* Implemented standardized procedures and documentation systems to improve accuracy and turnaround time.

* Coordinated with suppliers, logistics partners, and service providers to ensure operational continuity.

* Introduced tracking and reporting processes to reduce operational risks and documentation errors.

Project Manager — Continental Service Parts, Karachi

Apr 2019 – May 2021

* Supported project planning, execution, scheduling, and cross-functional coordination.

* Developed KPI dashboards, timelines, and performance summaries for management.

* Ensured compliance with operational, QA, and process standards.

* Facilitated meetings to review progress, identify risks, and track deliverables.

* Contributed to workflow optimization and cost-reduction initiatives.

Market Research & Operations Support Officer — ICM Japan, Karachi

Jun 2018 – Dec 2018

* Conducted market research and competitor analysis to support strategic planning.

* Assisted with pricing analysis, documentation management, and reporting tasks.

* Supported administrative and departmental coordination activities.

* Helped improve communication processes and structured information flow.

EDUCATION

Bachelor of Media Science (Film & TV)

Iqra University — 2020 to 2023

TECHNICAL PROFICIENCIES

* Microsoft Excel, Word, PowerPoint

* CRM & Database Systems

* Documentation & Record Management

* Email & Business Communication Tools

TARGET ROLES (QATAR)

Operations Coordinator • Project Coordinator • Export Coordinator • Logistics Coordinator • Office / Corporate Executive • International Trade Support • Admin & Operations Executive

STRENGTHS

* Strong attention to detail

* Fast learner with adaptability

* Professional communication skills

* Process-oriented mindset

* Team-focused and collaborative