Experienced Administrative Assistant and Secretary with over a decade of solid performance in Qatar, providing high-level support to executives, operations department and sales teams. Known for delivering accurate, timely, and professional administrative services, including document management, meeting coordination, and office organization. Recognized for reliability, attention to detail, and a proactive approach to problem-solving. Proven ability to handle multiple tasks while maintaining a positive and professional attitude in a multicultural work environment.
Education
- June 2005 - March 2009
Bachelor of Early Childhood Education at Philippine Normal University
Experience
- March 2018 – May 2024
EXECUTIVE ASSISTANT at DicoTech Qatar WLL
Job Duties and Responsibilities
– Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
– Providing real-time scheduling support by booking appointments to prevent conflicts.
– Draft, proofread, and manage professional correspondence (emails, memos, letters, reports).
– Produce and distribute correspondence memos, letters, faxes and forms.
– Write letters and emails on behalf of other office staff Assist in the preparation of regularly scheduled reports.
– Generate Monthly reports for the General Manager and Managing Director.
– Maintain computer and manual filing systems Managing LPO on SAP for General Manager’s approval.
– Serve as the primary point of contact between the executive and internal/external stakeholders.- October 2014 – March 2018
ADMINISTRATIVE ASSISTANT CUM SECRETARY CUM EVENTS ASSISTANT at Oomniya Events
Job Duties and Responsibilities
– Maintains accurate and up-to date records and files for all event management projects.
– Provides key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports.
– Securing all contracts, invoices, quotations and other documentations as needed.
– Maintains current information in corporate databases for business contracts consumer databases, sponsors and vendor lists.
– Manages all types of correspondence.
– Prepares quotations, bill of quantities, LPO, invoices, and delivery notes.
– Manages RFP solicitation process for logistic vendors and suppliers.
– Secures all required contracts, invoices, proof of insurance and other documentation as needed.
– Provides research support and completes tasks required for event execution.
– Compiles post event wraps up reports, evaluations and client summaries.- September 2012 – September 2014
CHILDCARE TEACHER CUM ASSISTANT TO THE PRINCIPAL at First Junior Preschool
– Plan and implement age-appropriate lessons and activities according to the centre’s curriculum.
– Create a safe, inclusive, and stimulating learning environment.
– Establish routines that promote a sense of security and independence.
– Monitor and document each child’s development and learning progress.
– Attend to the personal hygiene and physical needs of children (e.g., toileting, feeding, napping).
– Conduct regular observations and assessments of children’s development.
– Maintain accurate and confidential records of children’s learning portfolios and progress.
– Prepare progress reports for parent-teacher conferences.
– Conduct parent-teacher meetings to discuss children’s progress.
– Provide regular updates to parents on classroom activities and events.
– Participate in school events, meetings, and training sessions.
– Keep accurate records of attendance, incidents, and communication with parents.- August 2011 – August 2012
DESIGN SUPPORT SPECIALIST at Global Strategic Business Process Solution
Job Duties and Responsibilities
– Attending to incoming calls and providing technology related assistance to customers.
– Design mini webpage according to the costumers’ need.
– Work closely with the owner.
– Sending reports to management.- April 2010 – August 2011
LEGAL SUPPORT SPECIALIST at Global Strategic Business Process Solution
Job Duties and Responsibilities
– Data entry, copy editing and proofreading.
– Legal document preparation.
– Docket review and Invoicing.
– Database and report management.- May 2009 – March 2010
PRESCHOOL TEACHER at Paranaque Risen Christ School
Job Duties and Responsibilities
– Develop and implement age-appropriate lesson plans based on the Department of Education (DepEd) Kindergarten Curriculum Guide.
– Promote the holistic development of children—cognitive, physical, social, emotional, and moral.
– Providing a safe and stimulating environment that facilitates learning.
– Implement positive discipline strategies and promote respectful behavior.
– Organizing and supervising play and work.
– Identify children with developmental delays or learning difficulties and refer them for proper intervention.
– Conduct ongoing observation and documentation of children’s learning.
– Conduct parent-teacher conferences to discuss progress and concerns.
– Attend required training, workshops, and seminars organized by DepEd or the school.
– Prepare teaching aids, visual materials, and classroom displays
– Maintain accurate student records, attendance sheets, and anecdotal notes.
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