PROFESSIONAL EXPERIENCE SUMMARY:
Overall 21 years of work experiences of which (17) years in Doha, Qatar in Oil and Gas industry such as various QatarEnergy LNG Onshore and Offshore Projects (QatarEnergy LNG, NFPS EPC COMP1, NFS Pipeline Offshore FEED, QG2SS Spare Slots Wellhead Platform, NFPS I1P1 and QG3&4) also works for Railways Construction (Doha Metro Project), Chiyoda Almana and McDermott under FEED / EPCM Contracts, for QatarEnergy LNG, RasGas, Shell and various oil and gas projects; Document Control / Administrative and Clerical works, Accounting, Quality Assurance and Quality Control, Technical Documentations and four (4) years in Banking in the Philippines.
PROFESSIONAL WORK EXPERIENCES:
QatarEnergy LNG
Integrity & Reliability Engineering
Engineering and Projects Department
Ras Laffan Industrial City, Qatar
15 July 2024 to 12 December 2024
Position: Technical Assistant
v Process workflows such as Delegation of Authority, IT Services, User Account Extensions, Renewal of IT Packages, etc. and other requisitions of the Team.
v Process Photography Permits, RLIC Gate pass renewals and extensions.
v Uploads documents via DocuSign.
v Invoice Processing via SAP such as creation of Purchase Orders and Service Entry (PO and SES).
v Change Work Orders (CWO) and Instructions to Proceed (ITP) Processing.
v Assist in the Recruitment Campaign for the CV interview screening and update registers.
v Weekly report preparations.
McDermott International Ltd.
D7519 EPC North Field Production Sustainability (NFPS) Compression 1 Offshore Fuel Gas Pipeline & Subsea Cables Project – Compression 1 Engineering Department
15 July 2023 to 25 June 2024
Position: Senior Administrative Assistant
v Support senior managers and executives with daily clerical tasks
v Manages all the incoming and outgoing correspondences to and from the Client and Contractor via PIMS and iDOCs and monitors/updates the Correspondence Register on a daily basis.
v Assist Engineering Team in the formatting of Project Specifications, CRS (Comment Resolution Sheets), Procedures and other project documents.
v Process Building Access cards and Office Access cards for the new joiners and visitors from other McDermott employee visiting Doha office.
v Processing of Visa, flight and hotel bookings and transportation of the employees whenever there is a business trip.
v Preparations of Requisitions via Oracle for pantry supplies, PPEs, printer, or any items that the Project may require.
v Manage agendas/travel, hotels and visa arrangements, meeting appointments/bookings via Webex and Teams for the team and upper management.
v Manage seating allocations of project personnels.
v Arrangements of RLIC and Offshore Passes, Photography Permits, OGUK Medical Package, and Offshore/Onshore Trainings in Doha and in Ras Laffan.
v Plan meetings, Engineering workshops (Internal and External) and take detailed minutes.
v Answer phone calls, provide information to callers or connect callers to appropriate people
v Schedule appointments and update calendar.
v Compose and type regular correspondence, like invitations and informative material
v Develop and maintain a filing system
v Create spreadsheets and presentations
McDermott International Ltd.
D7489 North Field South Pipeline FEED Project
D7568 EPC Hook Up and Modifications at QG2SS Spare Slots Wellhead Platform (WHP 5 at Qatar Energy LNG North Offshore) – Engineering Department
11 September 2022 to 30 August 2023
Position: Project Administrative Assistant
v Manages all the incoming and outgoing correspondences to and from the Client and Contractor via PIMS and iDOCs and monitors/updates the Correspondence Register on a daily basis.
v Assist Engineering Team in the formatting of Project Specifications, CRS (Comment Resolution Sheets), Procedures and other project documents.
v Upload and download Project Specifications, Procedures, transmittals, registers, drawings, TBE correspondences, etc.. in iDocs.
v Notify personnels of updated document versions and how to access them in the shared folder.
v Submit timely reports and prepare presentations/proposals as assigned.
v Manage agendas/travel, hotels and visa arrangements, meeting appointments/bookings via Webex and Teams for the team and upper management.
v Manage and arrange team buildings and team workshops in the office and in the hotel.
v Focal Point in building maintenance request, car rentals, IT request for new hires and other IT issues
v Preparations of Requisitions via Oracle for pantry supplies, PPEs, printer, or any items that the Project may require.
v Manage seating allocations of project personnels.
v Arrangements of RLIC and Offshore Passes, Offshore Medical and Offshore/Onshore Trainings in Doha and in Ras Laffan.
v Assist the team in Kronos bookings.
v Send big bulk of documents via FTP to QatarEnergy LNG, Contractors and Subcontractors.
v Collect, scan and upload documents in the system (iDocs)
v Manage phone calls, answers email queries and correspondence (e-mail, letters, packages etc.)
v Filing, copying, typing on computer, filing, use fax machines, and scanning of documents.
v Performs other duties that maybe assigned from time to time.
McDermott International Ltd. supplied to Qatar Energy LNG
North Field Production Sustainability Investment 1 Project 1 (NFPS I1P1) Quality Department
11 January 2021 – 08 September 2022
Position: Quality Technical Assistant
v Focal Point in the preparation of Instruction to Proceed (ITP) for Third Party Inspection Services on Call-Off basis (TPSIS) for worldwide inspection and Site Inspection Services (SIS) for Offshore Inspectors.
v Coordinates with Quality Team, Accounting / Cost Control Team in reviewing and scrutinizing ITPs from various Vendors and Third Party Inspection Agencies.
v Maintain ITP register and documentation thoroughly and accurately, in accordance with company policy.
v Sending out notices to respective vendors, and agencies whenever ITPs are approved and/or expired and needs for extension.
v Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
v Provides support to department team with regards to technical document management, bulk uploading, and downloading of technical documents using PLM programs.
v Verification, checking and filing of timesheets of our TPSIS agencies and SIS Inspector (bi-weekly for TPSIS and monthly for SIS) for Quality Head approval.
v Downloading and uploading in LAN of Inspection Reports, Notification of Inspections (NOI), Inspection Release Note (IRN), Certificates, Photos and Purchase / Change Orders conducted worldwide.
v Assist Quality Team in the preparation for mobilization of Inspectors in Offshore such as PPE request,
vaccination schedules, McDermott Offshore trainings and approval of each agencies application of RLIC Pass and Summary Sheets.
v Maintain the Stewardship Register of all Inspection Reports.
v Sending documents for approval via DocuSign.
v Submit timely reports and prepare presentations/proposals as assigned.
v Attends meeting and prepares MOM.
v Collect, scan and upload documents in the system.
v Manage agendas/travel arrangements, meeting appointments/bookings via Webex or face to face etc. for the team and upper management.
v Manage phone calls, answers email queries and correspondence (e-mail, letters, packages etc.)
v Assist colleagues whenever necessary.
Mitsubishi Heavy Industries, Ltd.
MMHKT Consortium (Mitsubishi Heavy Industries, Ltd., Mitsubishi Corporation, Hitachi Ltd., Kinki Sharyo, Thales)
Doha Metro Project – Metro Phase 1 Systems, Rolling Stock, Depots and Trackworks
Business, Commercial and Contracts Department 01 December 2015 – September 2020
Position: Lead Administrator / Lead Document Controller
v Manages all the incoming and outgoing correspondences to and from the Client, Consortium, Civil Works Contractors and Subcontractors.
v Responsible for the onboarding, training and probation process of new starters within the department.
v Identify and implement, when change is required, to improve ways of working, simplifying tasks or reducing costs, as approved by Management.
v Assists the Commercial and Contracts Team in preparation of correspondences such as Extension of Time (EOT), Variations / Instructions, Claims, Rejections and Defects, Notices and other Issues.
v Create and update records of Notices, Variations / Instructions, Claims, Defects and Rejections and databases with personnel, financial and other data.
v Use ACONEX and Wrench for everyday operations, maintenance and quality control.
v Supervising administrative staff and dividing responsibilities to ensure performance.
v Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports.
v Retrieving of documents, correspondences, drawings and useful information using ACONEX and Wrench.
v Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.
v Prepares, proofread, edit and dispatched correspondences using Aconex and Wrench systems.
v Undertake record keeping and document control of commercial and contractual documents.
v Maintain files and documentation thoroughly and accurately as per the Document Numbering procedure of the company.
v Attends meeting and prepares MOM.
v Print and distribute documents as necessary.
v Coordinating office activities and operations to secure efficiency and compliance to company policies.
v Prepares requisition and keep stock of office supplies and place orders when necessary.
v Notify personnel of updated document versions and how to access them in the shared folder.
v Submit timely reports and prepare presentations/proposals as assigned.
v Collect, scan and upload documents in the system.
v Manage agendas/travel arrangements, meeting appointments etc. for the team and upper management.
v Manage phone calls and correspondence (e-mail, letters, packages etc.)
v Assist colleagues whenever necessary.
Chiyoda Almana Engineering L.L.C.
Markaz Almana 2nd Floor, Al Matar St., Najma
P.O. Box 22961 Doha, Qatar
Shell Projects – QA/QC Department
March 01, 2014 – 29 November 2015
Position: Document Controller / Technical Assistant
v Maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored.
v Maintain files and documentation thoroughly and accurately as per the Document Numbering procedure of the company.
v Retrieving of documents, drawings and useful information using CDMS, Citrix and E- Cosmos.
v Coordinates all activities related to the document control procedure, including technical documents, drawings and correspondences.
v Assists Quality Assurance Engineer in preparation of Non-Conformance Reports (NCR) and Corrective Action Report (CAR) and maintains registers.
v Dispatches Flawless Databases, QAPs, Procedures, etc through In House Memorandum to concerned Project Managers and Q-Captains (Project wise).
v Collects QOC’s (Quality Observation Cards) from originators. Register QOC in the QAQC Tracking register and send the observations to concerned departments for their necessary actions if any.
v Input data into the standard register ensuring that the information is accurate and up to date.
v Make sure that the controlled copies of the latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.
v Maintain updated records of all approved documents and drawings and their distribution clearly.
v Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easily traceability.
v Provides support to department team with regards to technical document management, bulk uploading, and downloading of technical documents using interface programs.
v Maintain the files and control logs as required by the project.
v Collect, scan and upload documents in the system.
v Manage agendas/travel arrangements, meeting appointments etc. for the team and upper management.
v Manage phone calls and correspondence (e-mail, letters, packages etc.)
Chiyoda Almana Engineering L.L.C.
Qatargas, Qatar Petroleum, QAFAC Projects Markaz Almana
2nd Floor, Al Matar St., Najma
P.O. Box 22961 Doha, Qatar QA/QC Department
May 01, 2011 – 01 March 2014
Position: Quality Technical Assistant
v Focal Point in transmitting communication, requests, sending calendar notifications / meetings between Company, Contractors and Subcontractors.
v To support / assist that the project obtains the quality needed to achieve project goals.
v Prepares Internal Memorandum, Request for Subcontract form, document transmittals, dispatching of correspondences through E-Cosmos and CDMS.
v Preparation and filling of Minutes of Meeting, reports and other general requisitions of the team.
v Prepares, verify, data entry and review Vendor Invoices and dispatched it for payment.
v Provides technical assistance and scheduling of trainings for the team.
v Updating and monitoring logsheets such as Master list of Forms and formats.
v Monitoring/ Registering of Clients/Subcontractors QA/QC documentations such as NCRs, CARs, Procedures, QCP, PQP, ITP’s WPS-PQR, PQD, NDT’s and other general QA/QC documents.
v Typing / encoding / routing of documents and follow up all the needs of the team.
v Do the answering of telephone calls, answer queries, scheduling appointments / meetings, booking of flights and hotels and provides information.
v Filing, copying, typing on computer, filing, use fax machines, and scanning of documents.
v Performs other duties that maybe assigned from time to time.
Chiyoda Technip Joint Venture (CTJV) supplied to Qatargas 3&4 Onshore Projects
Operations Department and Expansion Start-Up (ESU) Department
Ras Laffan Industrial City,Qatar
18 May 2008 – 30 April 2011
Position: Accounts Payable Officer
v Review all invoices for appropriate documentation and making approval prior to payment.
v Verify that transactions comply with financial policies and procedures.
v Coordinates with the Accounting / Cost Control Team and Contracts Team in reviewing and scrutinizing Invoices from various vendors, with minimal supervision.
v Data entry of purchase order and non-purchase order invoices to include matching to purchase orders and receiving documents and accurate entry of accounting coding based on supporting documents.
v Creates Invoices Purchase Order and Service Entry in SAP and input it on SAP for payment.
v Process invoices for payment to vendors by checking invoices for accuracy, resolving discrepancies, and entering data into system.
v Analyze/review vendor’s statements for accuracy and check credit balances; request cash refunds on credit balances.
v Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
v Pays vendors by monitoring discount opportunities; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
v Transmitting/ dispatching invoices and contracts of personnels of various vendors to the main accounting department for recording and filing upon processing and logging.
v Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
v Sending out notices to respective vendors, whenever Invoices received and processed by the team were rejected and/or returned due to inconsistencies.
v Reconciles processed work by verifying entries and comparing system reports to balances.
v Monitor accounts to ensure payments are up to date.
v Prepares transmittal (Onshore and Offshore) for Recommended Spare Parts List (RSPL).
v Maintain updated vendor files and file number.
v Do the answering of telephone calls, answer queries, scheduling appointments and provide informations.
v Filing, copying, typing on computer, use fax machines, and scanning of documents.
v Document routing, record keeping and data entry.
v To provide clerical and administrative support to site personnel and initiate relevant correspondence as necessary.
v To compile data returns and maintain records and to administer sickness forms.
v Process Exit Permits of the personnels.
v Writing and preparing reports, documents and spreadsheets.
v Performs other duties that maybe assigned from time to time
Mount Carmel Rural Bank Inc. (formely Rural Bank of Mataasnakahoy (Batangas) Inc.)
Padre Garcia Branch
Poblacion, Padre Garcia, Batangas – Philippines
13 October 2006 – 13 May 2008
Position: Branch Cashier
v Conducts daily bundle cash in vault at the end of the day and ascertains that count tallies with the cash proof.
v Controls custody, disposition issuance of customer’s checkbooks of closed account, blank Official Receipts, late check deposits, vital documents, blank accountable forms, etc…
v Receives and verifies cash deliveries from other department for special accounts where the bank acts as collection agent based on duly accomplished cash tickets and official receipts.
v Develops and maintains a system of ensuring availability of cash to meet the bank’s requirement.
v Estimates normal daily requirement of the bank to ensure that any cash demand in any amount and denomination are always met.
v Ensures that cash deposit with the depository bank for transfer to another branch is properly sorted, verified and delivered without delay.
v Ensures that the vault opened jointly with another officer and that the vault combinations are changed as necessary, especially when another officer is forced by circumstance to know both combinations.
v Receives and verifies deposits after ascertaining that deposits are properly accomplished.
v Pays duly approved reimbursements of expenses incurred by the employee.
v Perform specialized tasks such as preparing cashier’s checks, personal money orders, issuing traveler’s checks and exchanging foreign currency.
v Receive and verify loan payments, mortgage payments and utility bill payment.
Mount Carmel Rural Bank Inc. (formely Rural Bank of Mataasnakahoy (Batangas) Inc.)
Padre Garcia Branch
Poblacion, Padre Garcia, Batangas – Philippines
11 October 2004 – 12 October 2006
Position: Branch Teller
v Responsible for attentive, prompt, accurate and cheerful servicing of deposits and withdrawals of depositors and receiving of collection payments from clients.
v Initiate and open new accounts.
v Validates thru machine all documents supporting deposits, paid checks and withdrawal slips or official receipts covering collection payments received.
v At the close of banking hours, conducts final balancing of transactions by comparing machine totals vs. distributing totals and cash accountability.
v In case of discrepancy, reconcile machine validation vs. distributing blotter. In case of shortage/ average, refers to cash tickets and cash count deposits received, or payments made.
v Prepares the necessary reports (Teller Accounts, Teller’s blotter, Tickets) pertaining to daily transactions.
v Encash Cashier’s check and over the counter cash checks properly verified by the Bookkeepers and endorsed by the payee.
v Received loan payments and issued corresponding official receipt for the said payment.
v Balances daily transactions.
v Filing, copying, and scanning of documents.
v Document routing, record keeping and data entry.
EDUCATION:
Bachelor of Science in Business Administration
Major in Management
Batangas State University (BSU) Batangas City, Philippines
Year Graduated: 2004
SKILLS AND CAPABILITIES
v Proficient in Microsoft Office, computer software programs such as spreadsheet programs, and database systems.
v Proficient in ACONEX, Wrench, iDOCs, PIMS and with basic background in SAP.
v Ability to generate high-level and confidential correspondences and reports for upper management references. An advocate for continuous improvement.
v Performing administrative tasks in an office setting.
v Ability to relate to diverse kinds of people, problem solving abilities, analytical skills and attentive to fine details.
v Outgoing, Creative and has positive personal attitude towards every task.
AWARDS RECEIVED
v Spot Award Certificate – Qatargas NFPS I1P1 – November 2021
In recognition for the outstanding management of the TPSIS and SIS Instruction to Proceed process with timely deliverance to support all NFPS I1P1 Inspections.
Spot Award Certificate – Qatargas 3&4 JADT Project – QCS Project – February 2010
v Spot Award Certificate – Qatargas 3&4 JADT Project – QCS Project for the successful finishing of the RSPL (Recommended Spare Parts List) works. August 2009
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