Marilou Dunque-QCQC Coordinator/Document Controller
Education
- 1998-1999
Higher Certificate at Siquijor State College
- 2012-2104
Information Technology at Philippine OWWA
Experience
- August 2019-April 2023
QAQC Coordinator/Document Controller at Al Ali Engineering Trading & Contracting
• Started and Handed over the Project to the Client (Mall of Qatar)
• Implement QA/QC Procedures at the project site and ensure that all quality standards are being adhered to.
• Perform Quality Control on the project documents and records.
• Issue improvement notices where significant QAQC nonconformance is identified.
• Monitor the closure of improvement notices or instructions issued to the employees.
• Assist in performing Internal Audit
• Perform document scanning, control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects and other departments.
• Assist with QA/QC Manager to replicate the success of the project implementation to other departments.
• Create templates for Documents Submission for the whole project.
• Receives, tracks, and monitors documents from both Subcontractors, Suppliers and Consultant using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Such as Material Submittal, Shop Drawings, As Built Drawing, Manuals, Method Statements, INR’s, Pre-Qualification and other Project related Documents.
• Review and Transmit received Documents from Supplier and Sub Contractor to Consultant.
• Provide guideline and procedures to new suppliers and sub-contractor on how to submit their submittals.
• Check and control the material samples which submitted by supplier and subcontractor.
• Maintained submission tracker logs and distribute to Engineers for their weekly reference and record.
• Supervise other DC’s for correct and organize transmission and exchange of documents between Contractor and Consultant.
• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents from both Subcontractors and Consultant using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
• Performs a variety of document control functions for a project or department.
• Enters data and produces reports using other standard office automation or department-specific computer applications.
• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
• Reminds Subcontractor and Supplier to close or response the OPEN submittals.
• File documents in physical and digital records and ensure appropriate storage.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• Liaise with and distribute project related information with all levels of the project team and potentially external parties.
• Manage the processes around documentation within the organization.
• Maintain confidentiality around sensitive documentation
• Received, compose and submit correspondences to both Consultant and
Sub-Contractor.
• Additional duties- acting a direct Secretary of the QC/QC Manager.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Educate staffs on how to use EDMS system.Performs additional duties as a direct Secretary of Project Manager /Projects Director
• Ensure that all documents related project is reported to him on daily basis.
• Prepare Correspondences for both Sub-Contractor and Consultant.- June 2016-August 2019
Sr. Document Controller at Redco International
• Using variety of software of such as Microsoft Word, Excel, Outlook and PowerPoints to produce correspondences, documents and maintain databases, records and spreadsheets.
• Collects documents/data from Engineers concerning the project.
• Prepared transmittal for related documents. Transmittal will be recorded to the respective log sheet and be submitted to the main contractor once signed off the project manager or technical manager. It should be stamped before forwarding to the receiver.
• Reviews documents/data and transmit to Contractor and Consultant for Approval and Closure through Aconex EDMS.
• Controlled all Incoming and Outgoing Documents through Aconex System in order to enhance EDMS by unification of document flow chart.
• Managed Project data in a consistent and structure manner.
• Stored Project Data in a secure manner.
• Reasonable reason is undertaken to protect Project data from unauthorized access, modification or disclosure.
• Created and Managed Project data in Aconex System.
• Establishing and maintaining the project documents via the records management system in cooperation with the Quality Manager and Engineering Manager.
• Managed the distribution of design and all project related documents whist assuring document control through project life cycle.
• Distributed all project related documents via Aconex EDMS to ensure that all relevant documents are captured and stored in one single central location.
• Responsible for organizing and filing of document to prevent unintended use, and/ or deterioration.
• Ensure that metadata of related project documents is complete, consistent and accurate.
• Monitored all activities managed by the Aconex System (i.e. Storage, workflow, issuance and distribution)
• Managed Centralized Storage Archive Room Facility.
• Answering Queries on DC Procedures from the Contractor and other project DC’s (i.e. HIA project, Red Line Project, Qatar University Project, Education City and Musheireb Project).
• Coordinates with Contractor/PMC and DVE in maintaining the submittal and transmittal procedures to maintain easy transmittal/submittal & retrieval.
• Coordinates all activities related to Document control procedure, including technical documents and drawings.
• Responsible for incoming and outgoing project related documents and Maintained files, controlled and updates daily tracker log of MIR, IRE, MATERIAL SUBMITTALS, SHOP DRAWINGS, AS-BUILT DRAWINGS, MES, ITP, TCH ITP, TCH PROCEDURE, IRN, PAC, PCC, QVF, CALCULATION, RFI, LETTERS, PLANS, PRE-QUALIFICATION, QUALITY PROCEDURES, SAFETY PROCEDURES, SCARS, NCR’S, OPERATION AND MAINTENANCE MANUALS, FACTORY ACCEPTANCE TEST REPORTS AND PROCEDURE, SYSTEM ASSURANCE DOCUMENTS.
• Filing the hard copies both incoming and outgoing to archive room.
• Maintain the file into correct sequence so it would be easy for Engineers/Managers to find the documents once they will search on it from Archive room.
• Maintained all external document category in knowledgeable system to track the location and use of the document.
Performs additional duties as a direct Secretary of Project Manager• Ensure that all documents related project is reported to him on daily basis.
• Reminds him on what are the open documents related project and when and how to have them approved and close.
• Provide him with weekly progress report and weekly log for all project related documents.Performs additional duties as a Project Admin and Redco Organization Admin of Aconex EDMS for other 14 Stations and project of Redco.
• Ensure that management of Aconex users and access is updated.
• Monitor all activities managed by Aconex system and comply with the requirements relating to information management.
• As an Admin of Aconex, it is an additional duty to answer s all queries all of DC’s and Engineers from different station and project of Redco Organization.
• Coordinates with the Aconex System Desk Officers if our Organization will have any problems concerning on documents, user and access.
• Creates and controlled access and users of Aconex in project and organization.- May 2014-June 2016
Document Controller/Admin Assistant at Parsons International
• Using variety of software of such as Microsoft Word, Excel, Outlook and PowerPoints to produce correspondences, documents and maintain databases, records and spreadsheets.
• Maintains directory and related data pertaining to employee.
• Sending correspondence and minutes of meeting through ACONEX.
• Provide and support SPJV staff to gather data that related to the project from ACONEX.
• Acting Technical assistant who process, submits and protect the log for the outgoing correspondence to client.
• Process and gather information in order to communicate and present information to QR IT to create QR email account and QR badge.
• Provide clerical and administrative support to all SPJV staff ensuring a high level of security and confidentiality within the office. And provide and support them in relation to operational activities.
• Input, update, and extract information from and into the internal systems and/or manual records as required.
• Provide data support by recording/analyzing and providing reports on intelligence relating to operational activities as required to Managers using Microsoft Excel.
• Provide information and collect data for monthly SPJV timesheets. Review and send to both PMCS and QR managers for signature.
• Protecting and updating data for SPJV staff list, SPJV logistic log, LPO log, daily Correspondence log and Weekly HSE report log.
• Protect, process and gather data to update Timesheet log for SPJV finance Managers.
• Process the OER and OCR expenses of both SPJV and Parsons Employees.
• Assist and process SPJV staff IT request to be able to connect to S- Drive as well as their perspective assets and emails account.
• Assist and process room reservations, Hotel reservations, Air Fare ticket reservations for PMCS support staff and SPJV new comers.
• Extended of responsibilities to drivers, to manage and organize their daily schedule.
• Formats CV for new applicants and assist Parsons and Systra HR in mobilizing new staff.
• Provide internal data and information to SPJV staff for their daily activities.
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